This chapter contains the following topic:
Printing the Working Trial Balance Report
The Working Trial Balance selection lets you print the Working Trial Balance, which is used in closing procedures for an accounting period.
The worksheet contains a trial balance for the period, blank columns for adjustments, and blank columns for the adjusted trial balance.
The period used is the reporting period in Accounting periods. See the Reporting period field in the Account Periods chapter. When the accounting periods are set up for entering and reporting on the next (right side) fiscal year, the report generates balance brought forward information.
See a Working Trial Balance example in the Sample Reports appendix.
Select
Working trial balance from the Reports menu.
Graphical Mode
A screen similar to the following appears:
Character Mode
The following screen appears:
Enter the following information:
Starting account and Ending account
Enter the range of accounts (main and account only) to be included in the worksheet. There must be at least one entry in the Chart of accounts selection with this main account number (and account, if used).
Options
You may use one of the options:
|
<F1> |
For the next account |
|
<SF1> |
For the previous account |
|
<F2> |
For the "First" starting account or the "Last" ending account |
|
Format |
Your standard format as defined in Company information |
|
Example |
Press <F2> at both fields |
Check the box (enter Y) or uncheck it (N) to print zero dollar accounts.
|
Format |
Graphical: Check box where checked is yes and unchecked is no. The default is checked Character: One letter, either Y or N. The default is Y. |
|
Example |
Type N |
If your account number format has only one segment (the main account number), this field displays as (Not applicable) and may not be entered.
Options
Otherwise, enter one of:
|
Character |
Graphical |
1 or 2 cost center segments |
No cost center segments |
|
P |
Cost center |
Print for cost center |
Print for account |
|
G |
Cost center group |
Print for cost center group |
Print for account group |
|
A |
All cost centers |
Print for All cost centers |
Print for All accounts |
|
Format |
Graphical: Drop down list Character: One letter from the list above |
|
Example |
Type A for All. |
Options
If you answer P, you will be prompted to enter a valid cost center (or sub account).
|
<F1> |
For the next cost center segment (or sub account) |
|
<SF1> |
For the previous cost center segment (or sub account) |
|
<F5> |
For All accounts |
|
Format |
Your standard format, as defined in Company information |
|
Example |
(Does not occur in this example because you have chosen A for All) |
If you answer G, enter the group code. This must previously have been defined in Cost center groups or Sub-account groups. You may use one of the options:
|
<F1> |
For the next group |
|
<SF1> |
For the previous group |
|
Format |
Eight characters |
|
Example |
(Does not occur in this example because you have chosen A for All) |
If you answer A, all accounts are selected without regard to cost center or account.
Make any needed changes and press <OK> to print the report.
In character mode, hit <Enter> from Field number to change to print the report.
A temporary Close file may be generated when you run this report. To see more about temporary close see Temporary Close a Year in the Financial Statements chapter.